Automate Zoom + Figma with GAIA
Schedule Zoom design reviews from Figma milestones and share feedback automatically
Design reviews happen in Zoom, but the designs live in Figma — and the feedback captured in the meeting rarely makes it back to the Figma file in a timely way. Designers end up reconciling handwritten notes with verbal comments from a recording they have to scrub through.
GAIA connects Zoom and Figma so design review meetings are scheduled automatically when Figma milestones are reached, and feedback from the call is posted as Figma comments before the designer's next work session. Design and review stay tightly coupled.
4 things you can automate
Everything GAIA can do when Zoom and Figma are connected.
Schedule Zoom reviews when Figma milestones are reached
When a Figma file is marked ready for review, GAIA schedules a Zoom meeting with the relevant stakeholders. The meeting invite includes a direct link to the Figma file.
Post Zoom review feedback as Figma comments
After a design review call, GAIA parses the meeting notes for feedback items and posts them as comments on the relevant Figma frames. Designers have structured feedback without re-watching the recording.
Notify Figma team of Zoom meeting recording
When a design review recording is ready, GAIA posts the Zoom link as a Figma file comment. Anyone who missed the call can watch the review in the context of the file being discussed.
Create follow-up Zoom sessions for unresolved Figma comments
GAIA monitors Figma for comments that remain unresolved after a review and schedules a quick follow-up Zoom session with the designer and reviewer. No action item gets forgotten between design cycles.
How to set it up
Connect Zoom and Figma to GAIA in three steps.
- 1
Connect Zoom and Figma to GAIA
Authorize GAIA with your Zoom account and Figma workspace. Specify which Figma projects and status labels should trigger Zoom meeting scheduling.
- 2
Define review triggers and feedback routing
Set which Figma milestone or status change schedules a Zoom review, and configure how GAIA formats and posts meeting feedback back to Figma.
- 3
GAIA automates your design review cycle
GAIA monitors Figma for milestone changes, schedules Zoom calls, and closes the loop by returning feedback to Figma. Design reviews happen on time with complete documentation.
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