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Automate Slack + ClickUp with GAIA

Manage ClickUp tasks and get updates directly inside Slack

Teams coordinate in Slack but their work lives in ClickUp. Decisions made in Slack channels don't always make it to ClickUp tasks, and ClickUp progress updates don't reach the team in Slack. GAIA creates a seamless bridge so your team's communication and task management work together.

With GAIA, any Slack message can become a ClickUp task in seconds. ClickUp task completions celebrate in Slack. Overdue tasks alert the right people in chat. Your team spends less time switching between tools and more time doing actual work.

5 things you can automate

Everything GAIA can do when Slack and ClickUp are connected.

Create tasks from Slack with emoji reactions

React to any Slack message with a task emoji and GAIA automatically creates a ClickUp task from the message content, posted in the configured list with the message context preserved.

ClickUp task update notifications in Slack

When ClickUp tasks change status, are completed, or become overdue, GAIA posts intelligent updates to the relevant Slack channel so the team stays informed without checking ClickUp.

Daily ClickUp digest in Slack

GAIA posts a morning digest to each team member's Slack DM summarizing their ClickUp tasks due today and any overdue items, making prioritization effortless.

Sprint summary posts

At the end of each ClickUp sprint, GAIA posts a summary to the team Slack channel showing completed tasks, incomplete items carried over, and velocity metrics.

Blocker escalations

When a ClickUp task is marked as blocked, GAIA sends a Slack alert to the task owner and project manager so blockers get addressed immediately rather than sitting unnoticed in the task board.

How to set it up

Connect Slack and ClickUp to GAIA in three steps.

1
Connect Slack and ClickUp to GAIA
Add GAIA to your Slack workspace and authorize your ClickUp account. Map Slack channels to ClickUp lists and spaces.
2
Set up task creation and notification preferences
Configure your preferred task creation method and which ClickUp events should generate Slack notifications. Start with task completion and blocker alerts.
3
GAIA bridges chat and task management
From the moment you connect, GAIA routes Slack action items to ClickUp and ClickUp updates back to Slack, keeping both in sync automatically.

Frequently Asked Questions

Yes. If you describe a task with multiple components in Slack, GAIA can create a parent task with subtasks. You can also ask GAIA to add subtasks to an existing ClickUp task from Slack.

Yes. GAIA reads your ClickUp custom statuses and uses them in Slack notifications so updates reflect your actual workflow stages rather than generic status names.

Yes. You can enable notifications for specific lists, folders, or spaces and mute others. This prevents notifications from low-priority lists cluttering your team Slack channels.

Explore individual integrations

Slack Integration

See everything GAIA can do with Slack, including triggers, actions, and ready-made workflows.

ClickUp Integration

Discover the full set of ClickUp automations available through GAIA.

Compare the tools

GAIA vs ClickUp: full comparison

See how GAIA compares to ClickUp head-to-head.

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Guides in the Docs

Using GAIA in Slack

docs.heygaia.io

Managing Tasks & Todos